What does a UX Writer do?

by | Jun 5, 2024 | UX, Editors choice | 0 comments

In my article “Who does what in UX? A detailed look at the roles and their contributions”, I presented the various tasks and responsibilities in the field of user experience. Today, I want to delve deeper into the role of the UX Writer. But what exactly does a UX writer do? Why is their role so important in product design? In this article, we’ll look at the job description of a UX writer, their responsibilities and the skills that are essential for this exciting profession.

The role of a UX writer

A UX writer is a specialist who focuses on designing the texts within a user interface so that they are intuitive and user-friendly. These texts, also known as microtexts, include everything from button labels and error messages to onboarding instructions and navigation hints.


Definition and main tasks

  • The UX Writer ensures that users are effectively guided through an application or website by clear and comprehensible texts. The main tasks of a UX writer include:
  • Creating and optimising microtexts: This includes buttons, menus, error messages and help texts.
  • Participating in the design process: working with designers and developers to ensure that the texts are seamlessly integrated into the overall design.
  • User research and usability tests: Conducting and analysing tests to check and improve the effectiveness of the texts.


Differences to other writing professions in the UX sector

While content writers and copywriters concentrate on longer texts and marketing messages, UX writers focus on short, concise texts that directly support user interaction. The UX writer often works closely with UX designers and researchers to ensure that each text meets user needs and improves the user experience.

Important tasks of a UX writer

A UX writer plays a key role in creating a user-friendly and intuitive user interface. Here are some of the most important tasks performed by a UX writer:


Creating microtexts

UX Writers are responsible for creating concise and clear texts that guide users through digital products. This includes:

  • Button labelling: Texts such as “Continue”, “Submit” or “Buy”.
  • Error messages: Clear instructions that users understand and that help them fix problems, e.g. “Oops, something went wrong. Please try again.”
  • Onboarding texts: Help that makes it easier for new users to get started, e.g. “Welcome! Let’s get started.”


Collaboration with design and development teams

A UX writer works closely with designers and developers to ensure copy is seamlessly integrated into the overall design. This includes:

  • Participation in design workshops: Contributing copywriting suggestions during the design process.
  • Feedback loops: Adapting and optimising texts based on feedback from design and development teams.


User research and usability tests

To ensure that the texts meet user needs, a UX writer regularly conducts user research and usability tests. This includes:

  • Testing text variants: A/B testing to find out which texts work best.
  • Analysing user feedback: Collecting and evaluating feedback in order to continuously improve the texts.</li


Creation of content strategies

A UX writer also develops overarching content strategies that ensure all copy is consistent and aligned with user needs. This includes:

  • Developing style and tonality guidelines: Determining how the brand should communicate in all copy.
  • Creating text templates: Providing standard texts that can be used by design and development teams.</li

This area blurs the line with copywriting, as it’s also about keeping the brand voice clear and consistent and ensuring copy supports both user needs and marketing objectives.

Important skills and qualifications

A successful UX writer needs a variety of skills and qualifications to fulfil their role effectively and have a positive impact on the user experience. Here are some of the most important skills and qualifications:


Linguistic precision and clarity

A UX writer must be able to convey complex information in clear and understandable texts. Precise wording is crucial to avoid misunderstandings and enable users to interact smoothly.

  • Empathy and user understanding
  • A good understanding of user needs and behaviour is essential. A UX writer must be empathetic and be able to put themselves in the user’s shoes in order to create texts that are intuitive and helpful.



Knowledge of UX design and usability

A basic understanding of UX design and usability principles is important. A UX writer should know how design and text work together to create a seamless and user-friendly experience.


Team collaboration and communication

A UX Writer often works in interdisciplinary teams and must therefore have excellent communication and teamwork skills. The ability to communicate effectively with designers, developers, product managers and other stakeholders is critical to success.</p 


Adaptability and flexibility

The digital world is dynamic and constantly changing. A UX writer must be flexible and adaptable in order to be able to react quickly to new requirements and feedback.



A meticulous attention to detail is necessary to ensure that all texts are accurate, consistent and free from errors. Even small inaccuracies can affect the user experience.</p 


Content strategy and information architecture

A deep understanding of content strategy and information architecture helps a UX writer develop effective and consistent copy systems that support the entire user journey.

How to become a UX writer

While the role of UX Writer is relatively new, it is becoming increasingly important. If you are looking to pursue a career as a UX writer, there are several ways you can prepare yourself and gain the necessary qualifications.

Training and further education opportunities

Although there are no specific degree programmes for UX writing, some educational paths can be helpful:

  • Study: A degree in communications, journalism, linguistics, psychology or a related field can provide a solid foundation.
  • Specialised courses and workshops: There are now numerous online courses and workshops that focus on UX writing and related topics such as content strategy and UX design. Platforms such as Coursera, Udemy or LinkedIn Learning offer corresponding courses.
  • Certifications: Some organisations and educational institutions offer certifications in UX writing and content strategy. These can deepen your knowledge and prove your qualifications.


Important experience and internships

Practical experience is crucial to becoming a successful UX writer:

  • Internships: An internship at a digital agency, technology company or UX department can provide valuable insight and hands-on experience.
  • Freelance projects: Freelance work or side projects in UX writing can help build a portfolio and develop practical skills.
  • Portfolio: A strong portfolio that showcases your work and style is essential. Document your projects, describe your role and the results you have achieved


Network and community

Networking with other UX professionals and being part of the UX community can bring many benefits:

  • Networking: Attend conferences, meetups and workshops to socialise and learn from others.
  • Online communities: Platforms such as LinkedIn, Twitter and special UX forums offer opportunities for exchange and further training.
  • Mentoring: Look for mentors who have experience in UX writing and can offer you valuable advice and support.


The job of a UX Writer is exciting and versatile, with a huge impact on the user experience of digital products. A UX Writer ensures that users can navigate intuitively through applications and websites and have a positive experience. The role requires a combination of language skills, user understanding, design knowledge and teamwork. With the right training, practical experience and a strong network, you can launch a successful career as a UX Writer and help make digital products more user-friendly and effective.

This content was created with the support of OpenAI’s ChatGPT-4 and DALL-E technologies as well as Midjourney and DeepL. However, the majority of the editorial work was done by our team to ensure authenticity and expertise.